Youth Policy Procedure FAQsPosted on
As chapter and district leaders, you have several key responsibilities to the members that you encounter; responsibilities that the Barbershop Harmony Society acknowledges and shares. One such important responsibility is to our youth members, and especially members under 18 years of age. BHS has a Youth Policy which can be found here. Over the last several years, we have been taking steps to better support this policy with procedures that strive to meet these standards.
Here are a few frequently asked questions (FAQs) that will help work through this transition.
Why do we have Youth Protection Training and what is it?
- Youth Protection Training is an awareness training required by our insurance company to help mitigate risk associated with youth activities.
- It will require roughly an hour of your time to watch the video and complete the quiz.
- Once complete, you will receive a certificate of completion that you can provide your chapter, event coordinator, or other leaders.
- The training is assigned and managed through Abuse Prevention Systems.
What is a voluntary disclosure statement?
- A voluntary disclosure statement is a statement signed by the chaperone, member, or other such party attesting, at the minimum, that they have not been convicted of any violent crimes or crimes against children. This statement is legally binding and will be used in lieu of a background check.
Do I need to send the Youth Membership Form for all of our current youth members?
- No. Right now, all current youth members should receive a form to complete their renewal.
- Your chapter may already have their form on file if they filled it out at the time they joined. They will still receive a new form to complete their renewal to ensure the information is up to date.
I see on the Youth Membership Form that a member of our chapter should act as supervisor. Should that be the same person for all the youth in our chapter?
- The purpose of assigning a supervisor to a youth is to give that youth a guardian while away from their primary caregiver. The Society prescribes no set number of youth per supervisor, but you shouldn’t assign a supervisor so many youth as to overwhelm them. While having just one or two youth per supervisor is best, we recognize that might not be possible in your chapter (especially where multiple related youths/parents are in the same chapter). So, we invite you to choose the best options for your chapter that will enable the supervisor to still perform their job.
When will our chapter leaders be assigned the youth protection training from Abuse Prevention Systems?
- Chapter leaders will be assigned the Youth Protection Training once assigned to an officer position through the Member Center.
- Although this process may not be immediate, it will be completed weekly.
- If someone does not receive the training within 10 days, please email email@example.com, and they will be assigned manually.
- All training assignments can be viewed here. This list is updated throughout the week, and when a training is completed the list displays the expiration date of the training.
We have leaders in our chapter who are not listed in the Member Center (section leaders, committee chairmen, etc). How should we go about requesting their training assignments?
- Please send an email to firstname.lastname@example.org with a .csv attachment of the names and emails of those who need to complete the training, but do not show up on your chapter’s roster.
- The Customer Service Team will manually assign those parties training.
My grant application was declined for my event, why do I still need to take the Youth Protection Training?
- As a best practice for mitigating risk, all youth events will require that leaders and volunteers take the youth protection training before the event. Although not required in the past, this now falls under chapter activities that require youth protection training.
What forms do I need to complete in order to participate in a Next Generation Barbershop event?
- For participants UNDER 18, you will need:
- Medical Release Form, Youth Participation Form, Parent/Guardian Permission Form
- For participants OVER 18, you will need:
- Medical Release Form and a Youth Participation Form.
- All forms will be provided upon confirmation of your attendance to the Next Generation Barbershop event.
I am a chaperone for a Next Generation Barbershop Event. What forms do I need to complete?
- You will need to complete the Chaperone form that includes a voluntary disclosure statement.
We have a youth event this year, do we need to take the Youth Protection Training?
- Yes. All camp leaders, section leaders, and clinicians will be required to take the training.
- You may also have your entire volunteer staff take the training as well, although not required.
We have two youth events this year, do we need to take the Youth Protection Training twice?
- The youth protection training certificate is good for one calendar year. If anyone from your team has taken the training within the last 364 calendar days, they may show you their valid certificate.
- All certificates are contained online through Abuse Prevention Systems. They can access their certificates at any time by logging into Abuse Prevention Systems’ website.